Last week ended with an enjoyable coffee and catch-up with Laura, a good friend who is flying high in the PR world.
Formally an Account Executive at one of London’s biggest PR firms, Laura now heads the UK PR team for a global brand and has recently been securing all sorts of excellent coverage across the national press. She has an uncanny ability to get business journalists eating out of her hand.
Laura has been on both sides of the PR pitching process and knows the tricks of the trade inside out. An experienced pitcher from her PR days she now sees firm after firm trying their hardest to secure the juicy contracts she has on offer. She knows what makes a good pitch and, when we compare our approaches over coffee in her new employer’s swish cafe, it’s good to know that we’re on the same page.
There are few communication situations where I don’t advocate a simple, honest, straightforward and ‘everyday’ approach. And it’s the same with a pitch. Talk in a normal voice, in a normal tone and don’t perform. Just talk. Communicate. In other words, transfer information to the person listening in the simplest and most effective way possible. Don’t embellish.
Laura agrees: “I just want people to talk to me normally in a pitch. I might be speaking to them countless times a day, I might even have to travel with them, and I need to know that they can communicate with me like a normal human being. Too many people have a ‘pitch mode’ where they change the way they communicate just because it’s a pitch. Why?!”
She is spot on here. After all, if you can’t show in a pitch what it will be like to work with you on a day-to-day basis, how can someone decide whether they would want to or not? You should pitch as you work. In other words, make the pitch feel the way it would feel to work with you. That way, the prospective client can make an informed decision.
Secondly, we discuss content. It’s fast becoming my mantra on this blog that “content is King” – check out my blog on Steve Jobs as an example. All too often firms pitching for contracts misdirect their content by not seeing things from the perspective of the person they’re pitching to. Think how the prospective client sees things, not how you see things or how you would like to see things.
“We obviously spend a lot of time in-house complaining about how our organisation does things, and how it makes life difficult from a PR perspective,” Laura explains. “But there’s nothing I can do about it, I just have to live with it and deal with the PR challenges it throws up. It’s no good a PR company coming in and telling me what my organisation should do differently – I can’t change it and they certainly can’t. Those decisions are made at a global level. Our job is to respond to the PR situation, whatever it may be, and I need a PR company who can work in that way.
“I once had an experience with a firm who flatly refused to respond to a recent event because they didn’t have it in their long term media plan,” Laura adds. “This was just ridiculous. I need responsiveness – it’s why I ask loads of questions on pitches, to see how people respond.”
Laura makes a key point about the content of a pitch – don’t confuse the difference between how you would run a company’s media relations, and how you would run the company. They are different things – you will almost certainly never have influence on the latter! And be ready for questions. A good tip would be to brainstorm a few days before a pitch and write down every single question they might ask, and then practise the answers. Even better, bring someone in from outside the pitch team to ask questions, as they will inevitably come up with something you haven’t thought of.
As we finish our coffee and biscuits, we get on to my favourite topic. PowerPoint. I’m interested (and pleased) to hear that Laura’s company is what she calls “almost entirely PowerPoint free.” This is encouraging – and yet far too many pitches (and, of course, presentations) still over-rely on PowerPoint to communicate their message. And, when used badly, it is a massive hindrance.
“The way we communicate here is by talking,” Laura explains. ” We don’t show each other slides, we just talk. It’s how things get done.”
And it’s worth pointing out that this is a large, multi-national, rather traditional company. Not some hip young start-up. If they’re ditching the PowerPoint, maybe it’s time for PR companies to hit delete as well.
“Big PR companies are a little stuck in the past,” Laura explains. “They love PowerPoint and they love their PR buzzwords but it doesn’t always work. Things have moved on. We actually gave a recent contract to a non-traditional, young, new PR firm who work in a very informal way. But they are incredibly responsive and just get things done. And in terms of style, they weren’t great at pitching – but the content was spot on, so they got the contract.”
It’s a great lesson for any firm pitching for business – keep it simple. Content is key, and will win contracts. Style alone never will. Pitch as you would work. Normal everyday language. Be open and responsive. Focus on content. And above all, to quote Laura, just talk!